How Shoebox Makes It Easier For You
Not having enough time in a day is what every small business owners are already aware of. We don't always do what we are not suppose to in terms of keeping track of records and our tendency to 'wing it' has something to do in terms of administrative back up. When we're out and about, spending money here or there on business purchases, we are often not as careful as we should be when it comes to keeping track of those receipts. These receipts are sometimes printed out on a piece of paper which fades away easily over a period of time and these pieces of papers are found in the corner of the office being stuffed randomly into a shoebox.
It is a particular chore that we don't often pay attention to until the end of the month comes that we really have to because by that time, the shoebox becomes overstuffed and overflowing. Now, some of the paperwork in here has somewhat faded, is difficult to read or may be difficult to recall. These receipts create an important entry to your annual accounts for tax purpose, but how can you make use of it if you don't know what it is telling you?
I think the perfect company name for this operation is "Enter Shoebox". Since it instantly summarizes what they are trying to achieve which is by making sure of getting rid of the old shoebox in the corner of the office. All the receipts, financial documents and important new cards you may pick up are now easier to keep in track with.
The idea is relatively simple. All you need to do is to forward all of these pieces of paper to the organization and they scan it in carefully, entering data and organizing it meticulously for you. You will have two options and those are to personally scan your documents and automatically send your designated e-mail "inbox" or to mail it using prepaid envelopes which is being supplied to you as it is also included on your membership.
Small business owners can choose to have as many as 50 individual receipts or business cards scanned in on a monthly basis for the lowest entry price point. Shoeboxed promises an average turnaround of between three and five business days after they are received, before the information is available to you through their portal. If you are self-scanning, of course, there are no restrictions to the number of records that you can process. There is also a larger plan available to those Business owners who acquires quite a considerable number of receipts to handle on a monthly plan, wherein they can have a dedicated account manager who is willing to help you in case of problems and a quarterly back up CD will also be provided to you.
Once the receipts are in the system, you will be provided by the software with summaries through PDF or Excel as it also integrates solutions such as Quickbooks, Freshbooks or Quicken. Thus, you can sync all your receipts and not have to worry about racking your brains to try and figure out what a particular piece of paper is supposed to be telling you at month-end.
About the Author
Martha's SOS is an experienced Business Manager, Project Manager and Virtual Assistant who supports businesses with productively achieving their goals through effective, efficient business services. Martha has worked in finance, operations and quality within the UK, working with quality management systems extensively, maintaining ISO 9001:2008 standards. Go now to http://www.marthassos.co.uk to see how she can benefit you.
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