Tips on choosing appropriate fonts and text size in PowerPoint presentations

It is quite easy to make a PowerPoint presentation using PowerPoint’s design templates. PowerPoint has templates that includes colors, fonts, font sizes and other formatting parameters that work together to create a winning PowerPoint presentation. This is not only a timesaver; it is also very useful to those who are new to presentation design. Usually only minor changes are needed to the text and font of the presentation to enhance the presentation of the slides. You may need to enlarge or reduce the font size to fit the page. This means if the title is too long reduce the font to fit the slide, and similarly, when there may be only a few bullets on a slide, increase their size to fill the page. However, whatever changes are made, make sure that the font size is appropriate for the presentation and that viewers at the back of a room can see the slide! In some cases, there may be a need to replace one font with another because there may be a particular font to be used in presentations. However, be careful with unusual fonts, as you do want everyone to read your presentations! Formatting of text in the PowerPoint presentation can be done in two ways, by using the font dialog box or by applying text formatting individually with the formatting toolbar. One uses the font dialog box to make numerous changes and to set font defaults. First the text to be formatted has to be selected, and then Format, Font has to be clicked on, upon which the Font dialog box appears. Then to change the font, you have to select the required font style from the Font list and a preset size between 8 to 96 points from the size box. Additional changes to the font can be made using the specific boxes like if the font has to be underlined, underline box has to be clicked. For shadow effect, the shadow box has to be used wherein a slight shadow appears to the lower right of the text. To get an embossed effect on the selected text, the emboss box has to be clicked. Clicking on the superscript box raises the text above or lower than the baseline while reducing the font size. Offset is set to 30 and 25 respectively, which can be adjusted as required. Offset means the percentage of the text that is displayed above or below the baseline. Next a color has to be chosen from the palette on the color drop-down list. If additional colors are needed, more colors have to be clicked on. Then preview to view the selected changes to the font on your slide. If the font has to be the default for future text, default for new objects check box has to be selected. If these changes are accepted, then click okay and then apply the font formatting. You use the formatting toolbar for individual formatting elements like bold, Italics and shadows on the selected text. To use the toolbar, the required text has to be selected and then formatted by clicking the toolbar button. However, second clicking of the bold, underline, italic, numbering, text shadow or bullets button acts as a toggle and removes the formatting. Then using the font drop-down list, you can preview what each font looks like. To replace fonts, Format and Replace fonts has to be clicked on to open the Replace font dialog box. Then you have to choose the font that has to be replaced from the replace drop-down list. This list only has names of fonts that exist in your presentation. Then the replacement font has to be selected from the With drop-down list; which lists all available fonts in PowerPoint. Replace has to be clicked to replace corresponding fonts; the replacement is done!It is always better to use sans serif fonts for PowerPoint presentations as they are simpler, and show up better on the screen. Use fonts of size 24 points or larger so that the audience can read the presentation. The farther the audience is from the screen, the larger the font has to be. Italics have to be used sparingly as they are difficult to see. So choose the appropriate font and texts for your PowerPoint presentation, and go ahead with your presentation!

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