Using the Office Clipboard While Surfing the Internet
If you are running Office 2000 or above, you can view text copied to the Clipboard. Aside from using the Clipboard to collect and paste text cut or copied from multiple Office Applications, the Clipboard is handy when researching information on the internet or reading e-mails.
Say, you’re merrily surfing the internet when you come across an article citing an address or website relating to your search, or you happen upon a recipe that sounds simply yummy. To keep this information, do you print it out and wind up with several sheets of unwanted paper? Do you write the recipe down and later find you left out an ingredient? Or, do you open a new document then switch back and forth copying and pasting bits and pieces as you go? Using either method, you can lose information and waste a lot of valuable time and paper. Why not instead:
1. Open Word or other Office Application and bring up a blank sheet.
2. Click Ctrl CC or the Edit menu then Office Clipboard. Either way, the Clipboard opens in a window to your right.
3. Minimize Word.
4. Open your e-mail or web sites as usual. When you come across an article, recipe, etc., you wish to keep, block only the portion you want, and then press Ctrl C.
In the lower right-hand corner of the task bar above the clock, 1 of 24 - Clipboard appears. When you come across something else, block it, and again press Ctrl C. 2 of 24 – Clipboard appears. Like that infamous rabbit, you can keep going and going and going until you reach 24. All the while, the clipboard holds your copied material and keeps tally of it. Beware: if you try to slip in a 25th entry, the Clipboard will kick out a previously copied item to make room for number 25.
Once you’re ready to save the copied material, maximize Word and click Paste All to paste the copied material into the blank document or click each pasted item separately to format and identify as you choose. Items collected on the Clipboard remain there until you close all open Office Applications or click Clear All on the Clipboard.
Use this technique a couple of times and familiarize yourself with the Clipboard options. You’ll never approach the net again without an open Clipboard.
About the Author
Ernestine Hill, a Microsoft Certified Professional, also writes mystery novels. Along with a fourth novel, she is currently writing an e-manual Word Processing for Formatting Challenged Writers. Hill has 20 plus years of word processing experience. http://jeopardypress.com. Check the Blogspot through the website for a sampling of some keyboard shortcuts.
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