Effective Introductions: A Speaking Tip
So, you've been asked to introduce a speaker at next month's event, and you're wondering, "How could I possibly do that?" You've watched lots of other introductions, but now that it's your turn, it seems much more of a challenge than you realized.
Don't be put off by the uncertainty or your lack of practice. You, too, can make an effective introduction if you remember a few simple guidelines. First, recognize that the introduction of a speaker is not about you -- it's about the speaker, and about the expectations you generate for her.
You do not need to wow the audience, in fact you should not. Don't take any attention away from the speaker; your role is to facilitate the speech, not make one of your own. As we note below, your speaking time should not be more than a minute or two.
Start by sitting down with the speaker before the speech, and get the basic information you need. That includes the speaker's name, the title of her speech, and a bit of background to the issue she plans to cover. You'll want some biographical information, as well. And, if her name is difficult to pronounce, spend a few minutes practicing it with her.
When the time comes to make the introduction, tell the audience, with enthusiasm, that you're pleased to introduce the speaker, using her name and the title of her speech. Tell the audience why the information in her speech will be valuable, basing this opinion on your own experience, or on something well known to the audience. But, be quick. Your explanation should last no more than one minute.
Go on to tell the audience about the speaker"'s qualifications, and explain why she is uniquely qualified. Now you will use the information about the speaker that you collected in that earlier interview. Think, here, in terms of context. By context, I mean a framework within which we will think about the subject matter of the speech. Again, keep this to less than a minute.
By now, the audience should be receptive; members should have a clear idea of who they'll be listening to, and why her message is important to them.
At the same time, the speaker should feel welcome and confident. You have spoken of her qualifications in a glowing way, and you have established a link between her and the audience. She knows the audience has a reason to listen to her speech.
Now that you've established a mental connection, it's time to move on to a physical connection. As you wrap up your introductory comments, make eye contact with the speaker, repeat her name, and the title of the speech.
That's her cue to come to the podium. You'll start the applause, wait there for her, shake hands, and then return to your seat as quietly as possible.
Summing up, introducing a speaker can be a manageable challenge. And, to meet that challenge, you will focus on the speaker rather than yourself, by creating a link between audience and speaker, and getting the speaker to the front of the room smoothly.
About the Author
Robert F. Abbott, who wrote the booklet Communication Flows in Organizations, has written hundreds of business communication articles. To read more of his speaking tips articles, go to http://www.communicate-with-confidence.com/speaking-tips.html .
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