Exchange Public Folder to SharePoint Migration – The Reason Behind It

Exchange Public Folders are one of the features of Exchange Server which is used for sharing information along with other users within the same organization where the server has been installed. There are Admin’s assigned for the management of Public Folders also who are given the permission to assign privileges to users for accessing the available folders or the ones that can be made available for everyone at the organization. The folder consists of contacts, messages, notes, journal entries, calendar items, etc.

But due to some of the drawbacks associated with the public folders of the Exchange Server many users opt to execute Exchange Public folder to SharePoint migration. This is because SharePoint Server makes it a lot easier for users to execute tasks together at a time. Moreover, if you make use of SharePoint, then you can even set up sites in order to sharing information along with others, as well as manage documents from the beginning to end, plus publish reports for helping everyone come up with ameliorated decisions. The SharePoint interface lets you keep up with your team as it offers users to work together at a time and give out prompt respond to the business requirements. What is more to it is that, users can even save a lot of training and sustenance costs, time as well as efforts, and also get to focus on the higher priorities of their business if they use SharePoint Server.

Exchange Public Folder: The Problems

One of the prime reasons why users are persistent towards executing Exchange Public Folder to SharePoint migration even when Public folders are easy to create as well as use is the slowdown in performance with the growth of data. As and how the Public Folders start growing in their size and storage, it gradually starts showing up issues with the time taken to respond.

The time of responding varies depending whether the Exchange Public Folder is working with Outlook version. In case there are only 5000 items within the public folders, the time of responding probably increases accordingly. Meanwhile, if your folders have 20,000 items in them, Microsoft Outlook will most probably start to slow down to start and may even begin to hang up while being use or tried connecting with the hierarchy of public folder.

At such times, SharePoint Server proves to be a better option to go for as it is much vast and capable that Exchange Public Folders at storing bulk amount of database without letting users get involved with any sort of performance issues. That is when you are confronted with the need of executing Exchange Public Folder to SharePoint migration with a reliable and safe source of migration like a third party application. And a third party tool like SharePoint Organizer would be much suitable for carrying out the procedure of migration in a safe and intact manner.

Know more: http://www.sharepointmigration.us/

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