Projectors: Your Technical Questions Answered - How to Choose a Rental Projector Company

LCD rental projectors have a great many uses. In the business realm, rental projectors may be used to draw a crowd at a trade show, roll out a new product line at a conference or employee training, close more sales with compelling graphics and video, or provide additional AV support at a large corporate gathering. In social settings, projector rentals are ideal for weddings, rehearsal dinners, retirement parties, graduation celebrations, birthday parties, anniversary parties, memorials, family movie nights, gaming competitions, and much more.

The first point to consider when choosing a rental projector company is location. Depending on where you live, it may be foolish (and cost-prohibitive) to limit yourself to renting from a local AV rental shop. For starters, smaller towns may not have an audiovisual rental location, or may only have dated or unreliable equipment. Almost always, you can expect to pay a huge premium if you choose to rent from the hotel or venue where your meeting or social gathering will be held. Some rental companies deliver or ship throughout the U.S., and thanks to contract negotiations with FedEx and other delivery services, the end cost is more affordable than you may think.

The next factor in your decision should be equipment. There are many different types, brands and quality levels of rental projectors, and you'll want to rent a projector that is best suited to your specific purpose. Specifically, you'll want to consider whether you need a low-lumen projector or a high-lumen projector. Lumens simply refer to light output, and the brighter your ambient light or environment, the higher the lumens you'll need. For example, bright sunlight requires the highest lumen projector in order to be seen. Some rental companies offer diverse rental projectors that can serve as high-lumen or low-lumen units. Be sure to ask plenty of questions to ensure you're getting the right kind of projector for your event.

Next, find out what kind of support is available to you during your rental period. Are the provided instructions easy to understand, or designed more for technical experts? Is the unit easy to set up and take down, or will it require some advance practice? Do you need to purchase or request special cables to use the projector with your laptop, or are universal cables provided?

Finally, you'll want to consider cost. On average, you can expect to spend $100-$150 on a rental projector, plus shipping or delivery expenses. If you rent a unit locally, you may be asked to place a deposit as well. If you rent a projector from the hotel or venue where your gathering is to be held, your costs could be closer to $200.

If you take all these factors into account, you can find a reliable projector rental company to meet your specific needs without breaking your budget.

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