10 Ways To Improve Your Office Presentation

When it is time for you to make a presentation to your business colleagues, owners, or customers, it's important to do your very best. While this type of situation can make you nervous, there are things that you can do to make the presentation enjoyable and successful. Knowing what actions you can take can help you do a better job and give you the confidence to give a powerful and effective presentation.

1) Make it applicable for your audience. Let's say that you are speaking to a group of business owners to convince them to integrate a new mobile application development program into the company. They are going to be concerned about the usability of such a program, how it will affect the overall company and how much it will cost. If you are speaking to a group of office workers about the same idea, however, their interests will be very different. They will likely ask questions about how they will be involved in the process and how their jobs will be easier due to the changes. Your audience should always feel that you understand their needs and concerns and they should be addressed accordingly.

2) Be organized. Whenever you are making a presentation, it's important that you are prepared and organized. Come to the meeting early to get your thoughts and materials together. You never know when an unforeseen incident will occur. You will not experience as much stress if you are prepared. If you are organized, you will be more confident and able to give a better presentation.

3) Use visuals to hold attention. It's always a good idea to have visuals when you give a presentation. The most important reason for visuals is because it helps hold the attention of the audience. Being able to follow along on an overhead screen or with a handout will help people to know what you are talking about. Also, a visual will help them remember things after the meeting is over.

4) Speak clearly and confidently. It's a good idea to go over your presentation privately before you present it at a meeting. You can work through your materials and how you want to explain things to others. Be prepared and organized enough that you can speak with confidence. If you yourself doubt your ideas or products or haven't yet worked through things, you will flounder when speaking and it will be obvious to others. Instead, speak with confidence and don't be afraid to ask for questions from others.

5) Make it simple for anyone to understand. When preparing your presentation, it's important to keep things uncomplicated. In fact, the KISS theory is best - "Keep it simple, stupid" - because it's not necessary to use an eloquent vocabulary or deep thoughts to get your point across. Speak in simple words and use diagrams that people can easily follow.

6) Keep it interesting. How often do we hear people complain about boring meetings? There are hundreds of jokes about meetings that are mandatory, but very boring. Most of the reason is because meetings are boring to everyone except the person giving the presentation. You can change this by giving a presentation that is interesting. Keeping your audience in mind will help, along with watching throughout the presentation to see what they are doing. Anytime your audience seems to be bored or uninterested, it's time to move more quickly through the material or ask for questions. If they are involved, they will be more eager to participate and stay alert.

7) Add appropriate humor. Don't be afraid to use some humor when giving your presentation. While you should never offend anyone or be rude, you can tell a story or quote that may help lighten the mood. Oftentimes, meetings mean change and people don't generally enjoy change. Keep in mind that many of the people in your meeting would rather be doing something else, so make it as enjoyable and interesting as possible.

8) Be prepared for the unpredictable and respond appropriately. Many times, something will happen for which you were not prepared. Someone may get sick, you may lose a paper or mispronounce a word, or you may have to wait while your boss takes an important phone call. These things happen, so remember to keep your cool and make the best of things.

9) Be excited about your project and/or ideas. Pay attention to your voice when you are speaking. Do you drone or speak too slowly? Do you talk too fast? A good pace will help your presentation move along at a comfortable speed and keep your audience's attention. Again, practice makes perfect.

10) Make your audience comfortable. What type of chairs are being used? If people are uncomfortable, they will not be listening to you, but will be waiting for the meeting to end. Ergonomic chairs will give your audience the ability to be comfortable enough to want to stay and listen to your presentation. If your presentation will be made around a table, then use conference tables that are large and comfortable. Make sure that everyone is comfortably seated, quiet and ready to listen before you begin your presentation.

While giving presentations may be stressful and nerve-wracking, you can relieve some of this stress by being prepared and relaxing. Most likely, your audience will enjoy hearing what you have to say if you speak in an interesting and entertaining manner. Remember to practice beforehand and have notes handy in case you lose your train of thought. By following these simple steps, you will give a presentation that is not only successful, but also enjoyable.

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